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Exporting goods outside the European Union (EU) always requires an export declaration. This declaration enables Customs to assess the nature of the export goods. The export declaration is one of the compulsory documents to prove that goods have actually left the EU. It is your proof that you are entitled to apply a 0% VAT rate on your invoice. When your goods leave through a Dutch port, Neele-Vat Logistics can pre-advise your shipment to the outbound customs office using the European Export Control System (ECS). We will monitor the document until your shipment has received its confirmation of exit. You can use this confirmation of exit as proof towards the Tax Department. We can’t make it any nicer; we can make it easier.
In addition, Neele-Vat Logistics will be pleased to support you in generating any required certificates of origin and restitution.
The various options:
Import declaration for Dutch importers
As an importer of non-European goods, you will automatically have dealings with Customs. Import customs declarations need to be generated. This calls for the necessary knowledge, permits and guarantees. Neele-Vat Logistics will be pleased to put its expertise and facilities at your disposal. If required, we will arrange all the customs formalities that need to take place before you can dispose over the goods. Moreover, our AEO certification also ensures that Customs handle our declarations with priority and smoothly. The result is a smooth and reliable import process. As a result, you will experience the minimum of delay and you and/or your customers will get the goods quickly!
Import declaration for foreign importers
Foreign importers are required to pay import duties and turnover tax (VAT) on imports of non-European goods through Dutch ports and airports. The Dutch Tax Department seeks to encourage foreign businesses to bring their shipments into Europe through Dutch ports of entry. It does so by facilitating declarations with Limited Fiscal Representation (BFV). This involves the turnover tax on imports being administratively handled (deferred) with the help of a reverse-charge mechanism. This gives foreign importers a significant liquidity benefit, because it means they do not need to pay turnover tax at the time of entry of the goods. If you use our facilities, accountability for the correct handling of turnover tax shifts to us.
To give the most common transaction as an example:
A German importer imports goods from outside the European Union through the port of Rotterdam. The importer wants to declare the goods for import. Neele-Vat Logistics takes care of the import declaration, making use of the BFV facility. As a result, the Tax Department only charges any import duties payable. The turnover tax is administratively transferred to the VAT number of Neele-Vat Logistics and therefore not paid. Neele-Vat Logistics does have an obligation to report the next onward shipment of the goods following import to the Tax Department and Statistics Netherlands (CBS).
If the shipment is delivered to a company outside the Netherlands, this is known as an Intra-Community Delivery (ICL). If it is delivered to a company based in the Netherlands, we call this a domestic delivery.
The result is that the importer gets the goods without the company’s liquidity being affected. If the same shipment had been declared for import in Germany, turnover tax (EUST: Einfuhr Umsatzsteuer) would have been payable immediately. Conclusion: there is a major liquidity benefit to importing via the Netherlands!
Veterinary inspections/Common veterinary entry document (GDB certificates)
Some goods need to be passed by the Food and Consumer Product Safety Authority (VWA). This involves a number of compulsory formalities and inspections. We can arrange all of these for you.
Do you receive goods from outside the European Union (EU) which must not yet be declared for import? And/or goods from outside the EU which are being shipped onwards to a recipient inside or outside the EU? In both cases, a T1-document (Movement Reference Number/MRN) needs to be generated. We can provide these documents for you via the NCTS electronic declaration system. We will also notify you whether these documents have been cleared within the specified time. And we will proactively inform you of which actions, if any, are still required in relation to the document. We do so ahead of potential notifications from the Customs in order to avert problems such as additional import duties and VAT incurred due to non-clearance of the document. Neele-Vat Logistics can generate these documents for goods which are stored in customs warehouses throughout the Netherlands.
Tailored customs advice
You can call Neele-Vat Logistics with various customs-related questions. These include matters related to the origin of goods, customs procedures and compulsory customs documents.
Our consultants are ready to help. They will be pleased to pay you an initial visit, free of obligation, in order to assess with you whether your customs processes are optimized. Are you currently submitting your customs declarations yourself but considering outsourcing them? We will be pleased to discuss with you how you can do so safely and reliably.
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