Tax representation in the Netherlands helps companies with VAT obligations, such as EXW/FCA shipments, proprietary goods transfer and warehousing solutions, while reducing VAT risks and ensuring compliance.
Managing VAT obligations in the Netherlands can be complex, especially with EXW/FCA shipments, warehousing and proprietary goods transfers. Tax representation provides a solution to avoid VAT payment, ensure compliance and simplify logistics processes. At Neele-Vat, we offer comprehensive support, from VAT returns to warehousing solutions, with reliable expertise and advanced technology.
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Are you an online seller who uses EXW or FCA shipments? This carries a high risk of Dutch VAT payment. At Neele-Vat, we only offer general fiscal representation (AFV) in these cases, as limited fiscal representation (BFV) is not possible here.
To avoid VAT, your customer can provide a "collection statement" and additional documentation to prove delivery outside the Netherlands. Without proper documentation, tax authorities can claim VAT up to 5 years after shipment. Because of this risk, we strongly discourage EXW and FCA deliveries.
Easily sell goods to any European customer with fiscal representation, allowing you to sell without VAT. This offers a perfect solution for your business.
Shipments such as sample shipments, promotional shipments or goods delivered free of charge to a representative can be shipped VAT-free in the Netherlands for a limited period of time.
Make sure you can reclaim VAT on distance sales. This includes importing goods, clearing in the Netherlands and sales to private customers.
Sales invoices and documentation
To use tax representation correctly, sales invoices must meet specific requirements. Consider:
A clear statement of VAT rates or a VAT reverse charge clause.
Correct product descriptions, quantities, and customs values.
Any additional documents, such as a signed CMR or transportation invoice.
This documentation is crucial during audits by the Dutch tax authorities.
Storage options in the Netherlands
Clearing through BFV at Neele-Vat allows you to store goods in our warehouses in the Netherlands and avoid direct VAT payment. Moving to another warehouse not managed by us will entail VAT payment (21% or 9%).
AFV allows you to move goods to other warehouses without VAT. Note that sales or deliveries from a warehouse must be declared to the tax authorities.
Transfer of own property
You can move goods to your business in another EU country, provided you have a VAT number in that country. This so-called fictitious intra-Community delivery is treated as a normal delivery. We transfer the VAT from the Netherlands to your EU VAT number. The value is calculated on the basis of customs value and import duties.
Frequently asked questions about tax representation
What are the requirements for using tax representation?
In tax representation, you must comply with specific requirements, such as the correct use of incoterms, providing correct sales invoices and complying with VAT rules for intra-Community deliveries. Documentation such as a CMR, transport invoice and any collection statements are essential to prove to the tax authorities that goods were delivered outside the Netherlands.
What is the difference between general and limited tax representation?
General fiscal representation (AFV) offers more flexibility, such as the ability to buy goods within the EU, make B2C sales, and use other logistics providers. Limited fiscal representation (BFV) is limited to import shipments and the first subsequent delivery, with transportation and warehousing often having to be arranged through the representative.
What obligations does a tax representative have in the Netherlands?
A tax representative is responsible for filing VAT returns, keeping accurate records, and meeting all reporting requirements, such as intra-community declarations (ICP). These obligations are designed to ensure that foreign companies comply with Dutch VAT laws.
Customs Opportunities
We offer comprehensive support for various customs formalities related to export, import, storage and transit shipments. In addition, we assist you with veterinary inspections and provide advice on specific customs and tax issues. Request your quote now and experience our service for yourself.
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