New declaration system DVA replaces NCTS in the Netherlands as of December 2024

What will change?

The main changes in the software, that is, in how the system works. This eliminates the need to send paper documents with the drivers, but allows all relevant information to be entered online and sent to customs. Customs can then remotely check and approve the shipment, or possibly request a physical inspection. This makes the process faster, more efficient and safer.

More layers in the declaration

In the new system DVA, a declaration will have four layers:

1. Envelope: Contains general information that also appears in other sections of the declaration.
2. Master Shipment: Provides general information about the entire shipment, such as the location of the goods and the parties involved.
3. Shipment Details: This section contains additional information about everyone involved in the shipment.
4. Item Level: This section contains the details of the goods being transported. An important change is that you must now enter a six-digit commodity code (HS code).

For container transport, the DVA no longer requires the license plate number or the name and nationality of the vehicle or ship to be provided, as long as the container number remains the same. For other modes of transport, however, this remains mandatory.

New office roles

There will be two new roles for customs offices:

1. Office of Incident: If something goes wrong during transport—such as a broken seal—it must be reported to the nearest customs office. This office is then referred to as the “office of incident.”
2. Office of Departure for Exports: This office handles the inspection when goods leave the EU, Switzerland, or Norway.

Other changes

• The term MRN now stands for “Master Reference Number” instead of “Movement Reference Number.”
• It is no longer possible to specify a fixed amount as security if the invoice amount is unknown.
• The guidance document (TAD) has been replaced by a new model.
• The document no longer needs to be printed, but the MRN number must always be available if Customs requests it.
• If a container is transshipped—for example, from a truck to a ship—this is currently a standard process that does not require additional authorization.

Transition and implementation

This is what the transition to DVA looks like:

• Early 2024: Customs issues instructions for completing the new declarations.
• March 2024: Companies can begin testing in a dedicated environment.
• End of 2024: Expected start of DVA implementation. Companies must be connected by then.
• December 1, 2024: NCTS is discontinued, and DVA becomes the sole system.

What does this mean for you as a customer?

Because declarations in DVA require more information, you may need to provide additional details about the goods and carriers. Be prepared to provide this information, including a six-digit HS code.

Note: Fines for incorrect returns

Since February 2024, Customs has been imposing fines on companies that do not comply with the rules. Therefore, ensure that your declarations are accurate and complete to avoid fines.